RoomStream Digital Signage for Microsoft Teams Rooms & Zoom Rooms

Unlock your idle screens

Your meeting rooms sit empty 70% of the work day. Stop paying for “dark” screens and start broadcasting company news, dashboards, and culture updates directly to your Microsoft Teams Room (MTR) and Zoom Room infrastructure – no extra hardware required.

70% of your premium tech is wasted

According to workplace data from Density, the global average meeting room utilisation is only 30%. For the remaining 70%, your expensive Microsoft Teams Rooms (MTR) and Zoom Rooms screens sit idle, displaying a generic clock or a black screen.

RoomStream changes the math. We turn your existing collaboration hardware into a high-impact internal communications channel the moment a meeting ends.

For IT, it’s maximising premium real estate. For Comms teams, it’s a bigger reach without the duplication.

RoomStream is your meeting room digital signage solution

  • Zero extra hardware: Uses the MTR or Zoom Room compute you already own.
  • No “App” bloat: Nothing to install on the device itself. No local maintenance or security updates.
  • Remote deployment: Deploy to rooms across global offices in minutes, not days.
  • Smart integration: Your content disappears the second a meeting starts and returns the second it ends. Total automation.

How it works: 3 steps to full-screen meeting room signage

1: Create

Create a RoomStream in embed signage and configure your content.

2: Deploy

Deploy via Microsoft Teams Rooms Pro Management Port or Zoom Rooms management portal, remotely.

3: Stream

When not in use for meetings, your room screens automatically wake up with full-screen digital signage.

Seamless content for every screen

Manage your playlists and deploy full-screen, responsive content in minutes:

Microsoft Ecosystem Integration

Native integration with tools your organisation already uses:

Entra ID: SSO and user provisioning aligned with existing IT workflows.

SharePoint News sites: Content you’re already creating, pushed to screens automatically.

Teams Channel posts: Internal comms without duplication.

Power BI reports/dashboards: Real business data on idle screens.

Enterprise-Grade Security

embed signage doesn’t just promise security; it proves it through rigorous ISO 27001:2022 certification, Cyber Essentials accreditation, and an “A” rating from Qualys SSL labs. By leveraging the global resilience of Google Cloud Infrastructure with AES-256 data encryption and seamless SSO/SAML integration (Entra ID, Okta), embed signage ensures your account remains protected and your uptime stays at 99.9%. From enterprise-grade user provisioning to continuous vulnerability scanning, we provide the protection your brand demands without sacrificing the ease of use your team loves.

Frequently Asked Questions

Q: Do I need a separate media player?

A: No. Unlike traditional digital signage, RoomStream leverages your existing room system hardware to stream full-screen signage directly. No apps to install, no extra hardware.

Q: Will this interfere with my meetings?

A: Never. The digital signage and meeting room handling is done via the Microsoft Teams Rooms Pro Management Portal and Zoom Rooms Management portals, ensuring you have full control over when digital signage stops and starts around your meetings.

Q: How is RoomStream priced?

A: RoomStream is priced per connection, making it easy to scale from a single huddle space to an entire global enterprise. View our pricing page for details.

Q: Can I use Microsoft Teams Rooms for digital signage?

A: Yes. RoomStream turns your existing Microsoft Teams Rooms into digital signage displays without additional hardware. Content streams directly to your MTR screens when the room isn’t in a meeting, and automatically stops when a meeting begins.

Q: Can I display SharePoint content on Microsoft Teams Rooms screens?

A: Yes. RoomStream integrates natively with SharePoint News sites, allowing you to push existing internal communications to your Teams Rooms displays automatically – no content duplication required.

Q: Can I show Power BI dashboards on Microsoft Teams Rooms?

A: Yes. RoomStream supports live Power BI dashboards, letting you display real-time business data on idle Teams Rooms screens across your organisation.

Q: What happens to digital signage when a Teams meeting starts?

A: RoomStream automatically stops displaying content the moment a meeting begins and resumes when the meeting ends. This is managed via the Teams Rooms Pro Management Portal (digital signage settings) – no manual intervention needed.

Q: Can I use Zoom Rooms for digital signage?

A: Yes. RoomStream turns your existing Zoom Rooms into digital signage displays without additional hardware. Content streams directly to your Zoom Room screens when the room isn’t in a meeting, and automatically stops when a meeting begins.

Q: Can I display company news on Zoom Rooms screens?

A: Yes. RoomStream lets you push internal communications, company news, and employee updates to your Zoom Rooms displays – turning idle screens into an internal comms channel.

Q: Can I show Power BI dashboards on Zoom Rooms?

A: Yes. RoomStream supports live Power BI dashboards, letting you display real-time business data on idle Zoom Rooms screens across your organisation.

Q: What happens to digital signage when a Zoom meeting starts?

A: RoomStream automatically stops displaying content the moment a meeting begins and resumes when the meeting ends. This is managed via the Zoom Rooms management portal (digital signage settings) – no manual intervention needed.

Ready to wake up your meeting rooms?

Join the forward-thinking IT and Comms teams using RoomStream to amplify their internal reach.